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Minutes of the General Meeting held on Tuesday, 25^th November 2025

Members

Mrs K Creese took the chair. All other committee members were present, with a further 13 society members in attendance.

Minutes

Minutes of the previous General Meeting were confirmed and signed, proposed by Mr M Cort and seconded by Mrs V Walker.

Matters Arising

None.

Chairman's Report

Thank you all for attending this evening's meeting. This report summarises our key activities and progress since the AGM in May.

We have had four empty properties this year. Since we last met, we have fully renovated 2 of them and successfully re-let them to new tenants. We welcome them to the estate and hope they are very happy in their new homes. We are currently renovating another property, and one is awaiting renovation.

Roofing work has continued, and we have been trialling a few companies to find quality contractors at competitive prices. Roofing work will continue into the New Year as we address the properties most in need of repairs. We have also purchased a drone, which we will fly over properties when necessary. This means we can assess chimneys and roof problems ourselves, without delay.

It takes the secretary time to arrange contractor appointments. When tenants cancel these at the last minute, it causes unnecessary inconvenience to the contractors and delays work that needs to be completed. We must point out that if we incur cancellation charges for missed appointments without valid reasons, these charges will be forwarded to the tenant.

The exterior painting programme was smaller than in previous years; however, we plan to tackle more properties next year.

We ask tenants not to paint bare brickwork on the exterior of their properties. The paint damages the bricks by sealing in moisture, preventing them from breathing, and creating blown brick faces and even dampness inside the properties.

We have reached that time of year again when damp and mould are prevalent. Properties with suspended timber floors must have adequate airflow under the floors; without it, they will rot. Please can tenants ensure that external subfloor air vents are clear and uncovered at all times.

The committee are aware that condensation and mould are very real problems, and, given new legislation that will hold landlords responsible, we have trialled positive input ventilation systems, or PIVs, in houses suffering from severe mould and damp problems and have received good feedback.

If tenants are experiencing excessive damp and mould, please contact the office so the problem can be assessed and to see whether a PIV would help.

Boundary fencing has continued, and a large section has been completed at the rear of Laburnum Road properties. There is a final section of fencing to be completed further along Laburnum Road, adjacent to the allotments. It would greatly assist if tenants bordering the council allotments could keep the boundary lines clear of overgrowth and rubbish.

Boundary fencing will also be installed soon along Lilac Walk for extra security due to regular anti-social behaviour on the walkway.

Jubilee Garden received new boundary fencing for security and privacy. We will also be making changes to the front fence at Jubilee Garden. This will include a new gate. Hopefully, these plans will reduce anti-social behaviour and litter in this area.

We would like to remind tenants that their rent is due on the 1st of each month. The gardens form part of the property and both should be kept in good order. To aid this, we have introduced annual property and garden inspections for the first 5 years of a new tenancy.

Another reminder for all shareholders to keep the office informed of up-to-date contact details, including a telephone number and email address, especially if you have moved or are on the housing list. We are attempting to send as much correspondence out electronically as possible, so please email the office with this information where possible.

After lengthy consideration, the committee has reinstated the policy that allows grandparent tenants to purchase shares on behalf of their grandchildren. Share applications are also welcome for stepchildren, adopted children and foster children, as long as they have grown up living on the estate. These applications must be submitted by a parent or grandparent who currently resides on the estate.

We want to point out that the hall car park and Back Way are not dumping areas for non-running or SORNed vehicles. These areas are for taxed and insured cars only. If your vehicle is neither of these and is currently kept in either location, please arrange removal.

I would now like to seek the opinion of those members who are present this evening. What are members' thoughts for a communal skip to be placed in the car park for tenants to dispose of rubbish, helping to keep the properties and gardens free from refuse? This would possibly be an annual thing. Use would have to be monitored to ensure that only items allowed in the skip go in. Could we have a show of hands on whether you think this is potentially a good idea? Additionally, we are seeking your opinion on placing solar panels on the hall roof. We spend an awful lot of money on energy at the hall, and this would be a greener, long-term, cost-effective option. The cost of the panels and equipment would be £16,500, and with continued use, this would pay for itself within 5 years of the system's installation.

Could we have a show of hands on this, please?

Finally, thinking about social events, we have the initial idea of an estate-wide event next year. More details will need to be discussed, and we hope to have some exciting news about this event at next year's AGM.

The Anchor Tenants' Christmas disco and games night is being held on Saturday, 29th November. This event is for over-18s only. Please see Emma Allen for event tickets.

The children's Christmas party will be held on Saturday, 13th December, and the Over 60s party will be held on Sunday, 4th January.

This concluded the Chairman's report.

Shareholder Decisions

After discussing the communal skip, the majority voted in favour of trialling it. For the solar panels, 11 members supported the proposal, while 1 was against, and 1 vote was null.

Nominations for Committee

Nominations are Mrs E Allen, Mrs K Bagnall, Mrs K Creese and Mr I. M. Carter. As there are three vacancies and four nominations, a vote will be required. Mrs J Bradshaw and Mr G Baker volunteered to act as scrutineers.

General Business

A shareholder thanked the resident who collects litter around the estate, and a round of applause was received. The shareholder continued that it would be a nice idea if all residents could pick up the litter outside their properties.

A shareholder asked whether the committee could do anything about speeding traffic through the estate. The roads have 20mph speed limits, but most cars travel faster. Mr Pierce replied that the committee has tried, but the council will only take notice if multiple residents make complaints to Leicester City Council’s Highways department.

This concluded the business of the meeting, and Mrs Creese thanked members for their attendance before declaring the meeting closed at 6.45 pm.

These minutes are the official record of what happened, and not a verbatim account.

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