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Minutes of Anchor Tenants Limited Annual General Meeting held on Tuesday 2^nd June 2026

Members

Mrs K Creese took the chair, All other committee members were present with a further 16 society members present.

Welcome and opening of meeting

The Chair welcomed all attendees and advised that the meeting would be audio recorded. A minute's silence was observed in memory of society members who had sadly passed away during the year.

Minutes of the previous AGM

The minutes of the previous annual general meeting held on 20th May 2025 were confirmed and signed, proposed by Mr M Cort and seconded by Mrs V Walker.

Matters Arising

None

Chair’s Report

It’s been a busy year for the estate, with a lot of work happening in various areas.

We have completed the renovation and re-letting of one property. Another is currently being refurbished, and a third, already renovated property is being prepared for letting.

Maintenance has stayed a top priority. This year, we fully re-roofed a detached property, replaced four rooflines, and renewed several bay roofs. More roofing work is planned for later this summer.

The external painting programme on Keyham Lane will begin shortly. Unfortunately, the rising cost of scaffolding has meant we have not been able to complete as many properties as we would have liked this year.

Several ageing drains have been lined to help prevent future blockages and improve their reliability.

The solar panels installed at the hall continue to perform well and are helping to reduce energy costs.

The committee has further discussed the remaining boundary fencing needed with Leicester City Council. Residents affected by these discussions have been contacted directly.

Regarding internal boundary fences between neighbouring properties. There is no longer any ruling stating that residents must maintain a particular side of their boundary. Residents are encouraged to work cooperatively with neighbours, on fence maintenance and replacement arrangements.

Pet owners are responsible for ensuring their pets remain within their garden boundaries.

We have also appointed new plumbing and electrical contractors for gas servicing, inspections, and other work. Feedback on the new contractors has been mostly positive.

I want to remind everyone how important it is to provide access when appointments are needed, especially for electrical inspections and gas safety checks. These checks help keep both residents and the estate safe.

If you are a shareholder on the housing list, please make sure your contact details are current, especially if you are waiting for a property. Also, shares are only for membership in the society and for housing eligibility. They are not investments and do not increase in value.

Community matters are still important. Please be thoughtful with bonfires and wait until after dusk to light them. We also ask everyone to keep noise levels down. Loud music, constant dog barking, or other disturbances can affect your neighbours and the whole community. Many of you have recently received information about changes to tenancy laws. If you have paperwork to return, please send it to the estate office as soon as you can. Just to clarify, the Renters Rights Act information does not apply to tenants who hold an older, secure or regulated tenancy. If you have not received any information, you are not affected by the new laws.

Looking ahead, we are excited to plan an estate scarecrow festival this autumn and hope many of you will take part. These events are a great way for us to come together, and more details will be shared soon.

Finally, I want to thank my fellow committee members for all the time and effort they have given this year. They have worked many hours behind the scenes to help keep the estate running smoothly, and also Rachel, who works tirelessly for us.

The committee is still committed to maintaining the estate and looks forward to the year ahead.

Thank you.

Auditor’s Report

Ashley O’Connor of Cunnington & Co. presented the accounts for the year ended 31st January 2026.

Members were advised that turnover had increased by approximately 7% compared with the previous year. Maintenance and repair costs had risen during the year due to boundary fence installation and painting costs. Administrative expenses had also increased broadly in line with inflation.

An operating surplus of £16, 560 was reported. However, expenditure relating to the hall solar panel installation had been treated as capital improvements rather than maintenance expenditure and as such is not liable for corporation tax. It effectively wipes out the profit made.

The auditor confirmed that they had no concerns to report and the accounts provided a satisfactory reflection of the Society’s financial position.

Questions arising from the reports

None

Declaration of the results of the committee ballot

The results of the committee ballot were announced.

A total of 112 ballot papers were returned from 309 eligible shareholders, representing a turnout of approximately 36%. Five ballot papers were declared void.

• Mrs E Allen 122
• Mrs K Bagnall 176
• Mr I M Carter 102
• Mrs K Creese 182

Mrs Creese thanked all members who participated in the ballot, whilst expressing disappointment that turnout had been lower than expected.

Adoption of the accounts for the year ended 31st January 2026

Mrs J Bradshaw proposed that the accounts were accepted as a true record, seconded by Mr M Osborne.

Election of Auditors

Mr I Pawson proposed the re-election of Cunnington & Co. as auditors for the coming year, seconded by Mrs J Gamble. Appointment of arbitrators Not required at this time.

Remuneration of the committee

Committee remuneration was discussed. Mr M Cort proposed that remuneration remain unchanged this year. Seconded by Mrs J Bradshaw. All in favour. Motion carried.

General Business

Community skip

A resident enquired whether a community skip was still be planned. Mrs Creese advised that the costs of skip hire had increased but was matter was still under review.

Drainage issues

A resident raised concerns regarding drainage problems at their property.

Mrs Creese advised that contractors had been contacted and that the matter was waiting for contractor availability.

Traffic and speeding

Concerns were raised regarding speeding vehicles on the estate and that areas close by has received council funded speed calming measures. Mr Pierce explained that previous speed calming measures had been funded through external funding arrangements and that obtaining additional traffic calming measures on the estate would likely require council involvement or alternative funding. Shareholders were encouraged to raise concerns directly with local councillors.

Boundary hedges

Where a hedge growth_ was causing concern, residents were advised to first approach their neighbour directly and then submit concerns to the committee in writing where necessary so that an appropriate record could be maintained.

Another resident complained that vehicles using the Backway road were getting scratched from overgrown hedges. Mrs Creese advised that tenants are contacted and asked to cut back overgrowth if it is causing an issue.

Roofing works

A resident expressed dissatisfaction with roofing work carried out at their property.

The committee acknowledged previous difficulties experienced with certain roofing contractors. Members were advised that a new contractor had now been appointed and had performed very well to date. Further roofing works are scheduled for August/September.

Potholes

A resident raised concerns regarding a large pothole on Laburnum Road. The secretary confirmed the defect had already been reported to the Council and had already been inspected.

There being no further business. Mrs Creese thanked everyone for attending and closed the meeting.

These minutes are the official record of what happened, not a verbatim account.

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